Catering Cost Calculator
Calculate comprehensive event catering quotes across drop-off buffets, food trucks, and plated service, factoring in staff labor, rentals, and service fees.
All-Inclusive Event Catering Formula
Total Catering = Food Subtotal + (Servers × Hours × Hourly Rate) + Rentals + Service Charge (20%) + Sales Tax- Food Subtotal: Menu tier price ($22 drop-off, $38 buffet, $75 plated) multiplied by guest headcount.
- Staffing Labor: Front-of-house banquet servers and bartenders (1 per 25–30 buffet guests, 1 per 15–20 plated guests).
- Service Charge: Standard caterer administrative and operations fee (18%–22%) assessed on food and labor.
Step-by-Step Worked Example
Calculation Steps:
How to Use This Calculator
Assumptions & Limitations
- Complies with standard professional catering contractual structures.
- Alcohol and bar packages are estimated separately or added under rentals/menu.
Frequently Asked Questions
What is the average cost per person for event catering?
In the US, casual drop-off catering costs $18 to $28 per person, standard buffet service costs $35 to $60 per person, and formal plated dinners cost $70 to $130+ per person before service charges and taxes.
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