Video Shoot Budget Calculator
Build a production shoot day budget itemizing Director of Photography, sound mixer, gaffer, PA rates, camera and lighting packages, location permits, craft services, and travel logistics.
Shoot Day Duration & Crew Day Rates
Packages & Location Costs
Video Shoot Day Budget Formula
Total Shoot Budget = ((Crew Labor + Equipment Rental + Location/Permits + Meals/Travel) × Shoot Days) × (1 + Contingency %)- Crew Labor: Standard day rates (10-hour guarantee) for DP, Sound Mixer, Gaffer, and Production Assistants.
- Equipment Rental: Daily package rates for cinema camera body, prime lenses, LED lighting mats, and sound kit.
- Logistics: Meals/crafty ($30–$50 per person/day), parking, location permits, and vehicle mileage.
Step-by-Step Worked Example
Calculation Steps:
How to Use This Calculator
Assumptions & Limitations
- Estimates are based on standard national averages and current prevailing construction materials and contractor rates.
- Actual trade bids may fluctuate according to local building code requirements, permit fees, and site topography.
- Always obtain multiple written bids from licensed, bonded, and insured contractors before commencing work.
Frequently Asked Questions
What is a standard crew day guarantee in film and video production?
In the US video production industry, commercial and corporate crews typically work on a 10-hour portal-to-portal guarantee. Narrative film shoots frequently use a 12-hour guarantee. Any work beyond the guaranteed hours triggers overtime pay at 1.5x to 2x rates.
Why are craft services and meals legally required on production shoots?
Industry standards and union regulations mandate hot meals every 6 hours of work, continuous light snacks/water (craft services) throughout the day, and meal penalty payments if the first meal break is called later than 6 hours after crew call.
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